10/30/2019 No matter which industry you’re in, having sufficient storage solutions is essential. Even in our technologically advanced age, paperwork is still abundant.
Whether all your books are now becoming too much to handle or you’re in the middle of renovating, it’s easy getting lost in all the storage options available.
Knowing how each kind of storage solution works will save you time on hopping from shop to shop for the right shelves or filing cabinets in Melbourne. Here’s how you can reorganise your space with different kinds of techniques and furniture:
1. Understand how your papers need to be filed
When shopping for office cabinets in Melbourne, our stylish city has so many options. But you need to make sure that before you in store or browse online that you know exactly how you’re organising the files within. When you know the types of documents, the amount and how often you need to reassess these files, you’ll be able to make a more sound decision on the right kind of filing cabinet for you.
For instance, if the files you have need to be stored for a long period of time, you need a more durable cabinet than a cheap one. If you only have a few documents to file away you wouldn’t require a large cabinet. And if moving offices is in the future, perhaps a cabinet with wheels would be better suited for your needs. Assess your paperwork and know how you’ll be using a filing cabinet before heading to any furniture store or website.
2. Keep labels simple
The whole point of having a filing cabinet is to keep all your documents categorised in one place. However a major problem that can affect anyone is being too specific with labelling and organising their files. Logically it can make sense have an accurate label for your folders, however in high-pressure situations and simply over time, it can be hard to locate a overtly specific folder.
When searching for physical files it’s easier to remember broader, over-arching terms. Make these bigger categories clear, so that finding the detailed files becomes easier. Colour-coordinating these broader categories also helps with navigating a filing cabinet.
3. Maintain a weekly filing routine
With the hustle and bustle of everyday work life, it’s easy to dump everything in the filing cabinet after a long week. However, maintaining and reassessing your files is crucial if you want to keep it organised.
Having a weekly filing routine doesn’t mean you need to shuffle everything in the cabinet. Simply set aside 15-20 minutes at the end of your week to look at any folders and paperwork that are misplaced and put them away accordingly. Doing this task at the end of a work week will help you feel refreshed so you’re not flustered when you get back to the office after the weekend.
Reference URL: https://adeptofficefurniture.wordpress.com/2019/02/07/how-to-organise-paperwork-in-your-office-space/
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